As the Administrative Support Analyst, you will be responsible for performing critical administrative functions for the department. You will shepherd the implementation of ODI’s Safety Program, coordinate business operations such as the mailroom and supplies inventories, and ensure headquarter and satellite office facilities are running efficiently and in compliance with building management standards. You will work cross-functionally to support the needs of ODI’s Deputy Directors to ensure alignment with the Directorate.
About you: You understand that upholding a safe working environment is critical and that administrative support is the heartbeat of an organization. You will thrive in this role if:
- You enjoy being organized and someone people depend on.
- You can adapt to quick-paced work and pivot swiftly when required.
- You recognize the importance of being proactive in your efforts and implementing streamlined processes.
- You love learning and adapting to new ways of doing things.
Location: This position will require 2 days in office and, as needed to support operational needs. This position will reside in Sacramento, CA but ODI staff reside throughout California. This position provides telework opportunities in accordance with agency telework policies.
Annual salary: $70,260 – $87,924 based on experience and qualifications
Benefits: The state offers many benefits, including pension, health benefits (including after retirement), life insurance, employee assistance program, and much more.
Last day to apply: Final filing date is 9/12/2024
What you’ll do
You will find additional information about the job in the Duty Statement.
We have a guide to the civil service application process. It covers:
- How to apply
- Civil service exams
- Interviews
Desirable qualifications
- Ability to work under pressure, execute sound judgment, and exercise a high degree of independence and initiative in performing a variety of tasks.
- Ability to work as a team player within a small team environment.
- Ability to organize and establish workload priorities and work well under pressure.
- Self-starter with strong organizational skills, the ability to be flexible and the willingness to change priorities as required by changes in circumstances.
- Excellent research skills. Ability to effectively analyze problems and gather, interpret, and evaluate information.
- Service-oriented with strong interpersonal skills, including the ability to gain confidence and cooperation of others in order to establish and maintain good working relationships.
- Excellent written and verbal communication skills. Ability to clearly communicate important information with varying audiences.
- Demonstrated experience providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on executive leaders behalf.
- Experience in facilities and/or building management.
- Experience working with a property management group.
- Badging system and security experience.
- Willingness to learn and tackle new projects and processes.
- Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.
- Detail oriented.
- Excellent customer service.
- Procuring supplies for office use.
- Proficient with Microsoft applications.
About ODI
We deliver better services to Californians through technology and design. We do so through close partnership with other state departments. Our goal is to create programs and products that are more equitable and effective. We listen to Californians who use a program now or may do so tomorrow and learn about what they need.
We:
- Build tools and products
- Create and enhance digital services
- Conduct research
- Identify data solutions
- Offer training
We are a cross-discipline staff with blended backgrounds in:
- Design
- Engineering
- Product
- Operations
- Data
- Research
- Policy
- Strategy
Learn more about ODI’s vision and mission.
Diversity, equity, and inclusion at ODI
Diversity, equity, and inclusion help us deliver better government services to Californians.
- Fostering diversity inspires better ideas and more innovative thinking.
- Feeling included nurtures a shared sense of community. This drives us to take collective action on challenging problems.
- Prioritizing equity ensures we build solutions for people whose needs are often overlooked.
We acknowledge our history and present of implicit and structural injustice, bias, and discrimination. We see, hear, and accept each other and the lived experiences we bring to our work. We support each other in learning and developing so we can help all Californians thrive.
We understand this work is never done. That’s why we commit to constant improvement.