Effective June 30, 2023
The Office of Data and Innovation (ODI) is committed to protecting the privacy of your information. Our information management practices conform to the requirements of:
- Article 1 of the California Constitution
- California Information Practices Act
- California Public Records Act
- California Government Code sections 11015.5 and 11019.9
- Federal Privacy Act of 1974
- California Statewide Information Management Manual 5310-A
- All other applicable laws related to information privacy
ODI limits the collection of personal information. We safeguard the privacy of personal information we collect or maintain.
This privacy policy only applies to ODI. We may change our privacy policy. When changes are made, we will promptly post those changes and implement them 30 days from that posting date.
If you have any questions about using this website, read our conditions of use.
A note to parents
Minors (people under the age of 18) cannot use services on their own that require them to submit personal information. Minors can only use these types of services with their parents or guardians.
If ODI begin collecting personal information from minors, we will:
- Notify parents that it is being requested
- Give the reasons for collecting it
- Say how we’ll use it
ODI will seek parental consent before collecting any personally identifiable information from minors. If we collect it, parents may:
- Request information on the type of data collected
- View their minor’s information
- Request ODI delete and not make further use of their child’s information
ODI will never provide personal information about minors to third-parties.
Personal information
Personal information is information we collect, including through this website, that identifies or describes a person. It includes, but is not limited to:
- Name
- Social Security number
- Physical description
- Home address
- Home telephone number
- Education
- Financial matters
- Medical history
- Employment history
- Password
- Email address
- Information that reveals any network location or identity
How ODI collects and uses your information
ODI only collects personal information if we need it to communicate with you. For example, ODI may need to know your home address, email address, or telephone number to answer questions or provide information you request.
Providing this information and using our services is voluntary. Choosing not to use our services will not affect your ability to use other website features.
If we collect personal information from you for reasons other than communication, ODI will tell you:
- How we may use it
- Our authority to collect it
- How we protect your information
- If your information will be shared with anyone else
- Your rights to access, review, and correct your personal information
- Your rights to have your personal information deleted upon request
Your personal information will only be used for the purpose you provided it for. We do not sell your personal information. We may provide or distribute certain lists and statistical reports of regulatory information as provided by law. If we do, all relevant legal protections still apply to your information.
You have the right to have your personal information corrected or deleted, without reuse or distribution. Contact our Privacy Officer to have your personal information deleted.
How ODI protects your information
ODI, as developer and manager of this website, has taken steps to safeguard the integrity of our website infrastructure for our visitors’ safety. This includes, but is not limited to:
- Limiting our data collection
- Monitoring for resource availability and security risks, including unauthorized attempts to upload or change information
- Auditing for security vulnerabilities and site performance and optimization
- Encryption
- Integrating security measures
Confidential information
We make every attempt not to collect confidential information. However, some information you provide may be considered confidential. Confidential information is information that:
- Is not required to be disclosed under the Public Records Act;
- Is protected from disclosure by law; or,
- Will or could reasonably have an effect on any financial investment or interested in real property
Confidential information includes, but is not limited to:
- Social Security numbers
- Medical information
- Financial or employment data
Confidential information is protected. It will only be disclosed as part of a legal process or as required by law.
What we automatically collect
When you browse our website, including downloading information, we automatically collect and store:
- The type of browser and operating system you used
- The date and time you visited this website
- The webpages or services you accessed at this website
- If you came to this website from a link, the website you visited before coming to this website
- Information about what files you downloaded
We use this information to understand how people use our services. This information does not identify you personally. It is only used to improve our services and the website user experience. You can block the collection of some of this information through browsers and plugins.
Tracking
ODI only tracks your activity when it improves your service experience. We may do this through cookies or local session storage. These methods do not collect personal information or compromise your privacy or security. We periodically audit the ways we track visitors and delete unnecessary trackers.
Analytics services
ODI uses outside analytics services to help improve our website. These tools to track and measure activity on our website.
We only use analytics services that remove identifying details from your information. Our analytics do not store information identifying you or your device.
Our outside analytics services may track you. You can block them from tracking you through privacy-focused browser extensions or plugins. This will not impact your ability to use this website.
Surveys
If you take a survey on the ODI website, we will collect information from your responses. This can include text, audio, video, and images you choose to upload.
Public disclosure
Laws in California ensure that government is open and the public can access appropriate state records and information. State and federal laws provide exceptions to the public’s right to access public records. These exceptions serve various needs including maintaining the privacy of individuals.
All information we collect through this website is public record. It may be subject to inspection and copying by the public, unless an exemption in law exists. Electronically collected personal information and personally identifiable information is exempt from requests made under the Public Records Act.
If there is a conflict between this policy and the Public Records Act, the Information Practices Act, or other law governing the disclosure of records, the Public Records Act, the Information Practices Act, or other applicable law will control.
Privacy contact
If you have questions about our privacy policy, contact our Privacy Officer at privacy@innovation.ca.gov. You can also reach them by mail at:
Office of Data and Innovation
Attn: Privacy Officer
401 I Street
Ste 200
Sacramento, CA 9584